The Senior Grants Accountant is responsible for managing the preparation, planning, organization, submission and administration of grants through all phases of the grant-funding process.
The position is also responsible for creating, compiling, tracking and organizing grant-specific collateral and reference materials, and periodic contract expenditure reimbursement vouchers/reports.
- Oversee and manage the daily grant/contract process, including collaborating with Directors, regarding grant opportunities.
- Monthly Preparation of documentation, expense reports, and coordination of the administrative process of the grant program.
- Assist in the development of pre-award and award renewal activity and response to funding opportunities, including budget and narrative preparation, modifications and RFP submissions.
- Maintain Federal, State and City fiscal, programmatic and administrative systems, portals and compliance materials.
- Maintain funding compliance calendar.
- Serve as a key point of contact; develop and maintain excellent relationships and coordinate activity with funders and respond to requests in a timely manner.
- Facilitate coordination and communication between Finance, Program, Human Resources and Development divisions to ensure dissemination of critical information and activities to key staff members.
- Work proactively with program staff to understand needs, challenges and solicit ideas for program innovation
- Preparation of monthly, quarterly reimbursement expenditure vouchers.
- Coordinate grant compliance and reporting responsibilities with Finance, Human Resources, and Programs including program outcome data, due diligence documentation submission and fiscal reports.
- Assist in managing system for recording, tracking grant prospects, schedules, proposals, awards and required reporting.
- Prepare Monthly budgets versus actual reports to CFO, Controller and appropriate Program staff.
- Respond to funding agency grantors’ request.
- Responsible for all financial activities applicable to grant contracts.
- Assist with yearly agency audit by preparing A-133 letter request to funders, preparing contract analysis grids showing revenue and expenditures for each grant, gather backup documentations and provide assistance to auditors when requested.
- Assist controller in preparing and maintaining monthly FTE allocation grid and allocate all shared expense in Fund EZ.
- Prepare journal entries and perform account analysis.
- Maintain the general ledger including accounts receivable and accounts payable.
- Work closely with CFO, Controller, Human Resources, and other appropriate staff in order to improve processes.
- Contribute to the ongoing review to strengthen internal controls, processes and procedures
- Safeguard assets and the integrity of accounting data at all times.
- Support when needed Finance Department in the following areas:
- Receive and process check requests.
- Ensure that check requests have proper authorization, are coded and are paid on a timely basis.
- Post Grants Receivables.
- Other duties as assigned.
Knowledge, Skills and Abilities Required:
- Bachelor’s Degree in accounting or related field with minimum of 4 years’ experience in managing government and private grants.
- Thorough experience with Federal, State, City and Foundation grant and contract administration and compliance issues
- Knowledge of budget development and modification process
- Familiarity with Federal, State and City Administrative systems, portals and websites
- Ability to work effectively across departments in developing, organizing and managing grant program.
- Excellent written and oral communication skills.
- Strong time management, organizational and follow-through skills with strong attention to detail.
- Proficient with MS Office tools, Fund EZ Accounting System and Raiser’s Edge database & internet research.
- Ability to analyze and interpret financial data and prepare financial reports, statements and projections; knowledge of budgeting and fiscal management principals and procedures.
Additional Desirable Qualifications:
- Knowledge of lesbian, gay, bisexual and transgender youth issues as well as multicultural competence.