Controller, University Settlement Society/The Door/Broome Street Academy

University Settlement Society of New York provides a comprehensive network of services to over 30,000 people of all ages living in the Lower East Side.  Its broad network of activities includes adult literacy classes, mental health counseling and intensive case management; group and family day care; support services to the formerly homeless; after-school and summer camp for children and teens; a senior center and a credit union.

The Door, a partner organization to University Settlement, helps nearly 10,000 young people each year by empowering them to reach their potential by providing comprehensive youth development services in a diverse and caring environment. A major initiative within The Door, Broome Street Academy is a unique charter high school that prepares New York City’s most vulnerable youth for a successful future through rigorous academics paired with supports of The Door.

We are seeking a Controller who will work closely with the CFO to monitor and maintain fiscal accountability and financial stability of our organizations. The ideal candidate will have experience managing federal and local grants contracts, training, supervising and mentoring staff and communicating effectively with all levels of stakeholders (written and verbal) to include board members, funders and program directors staff.


  • Responsible for overall day-to-day management of the accounting and finance functions across University Settlement, The Door and Broome Street Academy; supervise, train and motivate accounting staff
  • Maintain fiscal accountability and compliance with Federal circulars, GAAP and private and public donor requirements
  • Oversee updates to fiscal policies and procedures to ensure compliance with best practices and maintenance of internal controls in order to minimize financial risk
  • Oversee monthly and annual closing process including accounts payable, agency credit cards, recurring journal entries, bank reconciliations and analysis of general ledger accounts
  • Responsible for the financial management of federal, state and city contracts, including communication with funding sources
  • Review and prepare monthly, quarterly, semi-annual and annual claims and other reports (including CFR, ACHF Cost Report) to specified agency government and private funding sources, ensuring timeliness and accuracy of reporting and ensuring compliance with funder requirements
  • Analyze reimbursements from government agencies, investigate and resolve any disallowances
  • Oversee the review of monthly expenditures with program directors, including detailed analysis of actual expenses to date and detailed projections of expenditures through the end of contract and fiscal years
  • Work closely with program directors to prepare new budgets and budget modifications to ensure maximum utilization of funding
  • Prepare program close outs as required by funding sources
  • Collaborate with development department to compile required documents for new proposals and reports to existing funders
  • Present on actual and projected expenditures to Board Members on a quarterly basis and answer questions that arise
  • Attend workshops and seminars to enhance relevant knowledge (i.e. accounting and nonprofit updates, government rules and regulations, accounting software, etc.)
  • Provide needed documents and answer questions from agency-wide auditors and external auditors from funding sources
  • Oversee the completion of audit paperwork, answer questions from auditors and facilitate audit process; prepare financial statements in accordance with GAAP, present audit results to the Finance Committee and the full Board of Directors
  • Maintain written cost allocation methodology in compliance with Federal guidelines, funding sources and internal agency policies
  • Oversee the completion of IRS Form 1099s for independent contractors, ensuring compliance with IRS guidelines
  • Implementation and maximization of new accounting system; resident power user for internal users and liaison with external consultants


  • Bachelor’s degree required in Accounting or Finance
  • CPA preferred but not required
  • Must have a minimum of 8 years of progressive accounting experience, including staff supervision (at least 3 years in nonprofit accounting strongly preferred)
  • Strong technical financial accounting knowledge (GAAP)
  • Extensive experience in budgeting, forecasting, grant accounting and reporting
  • Ability to work independently in a growing, dynamic, fast-paced environment with extensive multi-tasking demands
  • Excellent oral, written, interpersonal, organizational and problem solving skills; able to multi-task, strong follow-through skills and detail oriented
  • Must be flexible and willing to adjust work schedule as necessary
  • Proven leadership, management and coaching skills
  • Strong knowledge of accounting software programs (Intaact preferred)
  • Unquestionable integrity, credibility and character with demonstrated high moral and ethical behavior

Hours:  Full time

Salary:  Competitive and commensurate with experience

Contact: Submit cover letter and resume to:


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